THIS Institute Coordinator

As our Institute Coordinator, you will have a key role in coordinating activity across the four major teams in the Institute – Research, Thiscovery (the Institute’s online research and development platform), Communications and Engagement and Operations and Fellowships. This role supports the administrative functions of the Institute including establishing and maintaining digital and workflow management solutions. Based in the Director’s Office, you will work closely with the Governance and Director’s Office Lead in a fast-paced and evolving environment.

Key responsibilities include establishing, testing, implementing and managing new systems and processes where activity has an institute-wide character. You will pro-actively promote an ethos of continuous improvement, identifying where cross-cutting internal administrative processes can be optimised, and where appropriate propose steps to achieve this. You will gather information efficiently and accurately and maintain up-to-date databases or other curation facilities, ensuring information is available in a timely way and is prepared and presented effectively in different formats for different purposes.

You will consider the role new technologies could play in improving existing processes for the institute and will look across teams and activities with digital transformation possibilities in mind. This will include establishing and managing systems for tracking academic outputs, assisting with the compilation of case studies about the Institute’s impact, generating narrative reports, and establishing and operating processes to collate information relating to research collaborations, presentations, and other achievements.

The role will facilitate excellent communication between teams to ensure colleagues are kept fully informed of institute-wide activities and initiatives and staff resource is mobilised in an efficient and timely manner as required.

We are looking for someone with strong administrative experience and effective organisational skills who is eager to work with a variety of teams and cultures. You should be an excellent communicator with a keen eye for spotting inefficiencies and have the ability to design and implement process improvements. You must be confident with standard IT packages and have experience with digital technologies. Experience of using project management software is desirable.

Funding for this post is available until 31 July 2025.

This post is full time and part-time applications are welcome at a minimum of 80% FTE.

You will be based at Strangeways Research Laboratory, Worts’ Causeway, Cambridge CB1 8RN (approximately 2 miles south of the city centre).

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At THIS Institute we aim to create a world-leading scientific asset for the NHS by strengthening the evidence-base for improving the quality and safety of healthcare.

Co-created by two exceptional organisations – the University of Cambridge and the Health Foundation – THIS Institute is founded on the guiding principle that efforts to improve care should be based on the highest quality evidence.

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    Director's Office
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    Fixed Term
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